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Every active client in an ABA clinic has an authorization representing hours approved by insurance over a defined period. Those authorized hours represent approved revenue. But approved revenue and earned revenue are not the same thing. The difference depends on whether those hours are delivered before the authorization period closes. Hours that expire undelivered cannot be recovered or billed retroactively. They are revenue that existed on paper and disappeared on the calend

Cancellations are unavoidable in ABA clinic operations. Parents reschedule. Children get sick. Schedules shift for reasons outside anyone's control. The cost to ABA clinics, however, is not the cancellation itself. It is the cascade that follows when the clinic lacks a structured response. What a Cancellation Cascade Looks Like A single cancellation at 8am sets off a chain reaction. The RBT assigned to that session has idle time. The admin attempts to find a fill but the back

BCBA retention is one of the most expensive and disruptive challenges ABA clinic owners face. Replacing a single BCBA can cost $30,000 to $50,000 when factoring in recruiting, onboarding, lost productivity, and clinical transition. Despite this, most clinics respond to BCBA departures by adjusting compensation. While pay matters, data from clinics that have experienced repeated turnover suggests the primary driver is often something different: unmonitored workload distributio

Your first month as a new RBT can feel exciting, overwhelming, and a little confusing. There are things you simply cannot know until you step into the role and start doing the work. That is completely normal. Here are three lessons almost every new technician learns early in their journey, even if no one says them out loud. Your confidence will come after your repetitions Most new RBTs expect confidence to appear quickly. The truth is that confidence grows through repetition.

In the dynamic field of Applied Behavior Analysis (ABA), two career paths stand out: Registered Behavior Technician (RBT) and Board Certified Behavior Analyst (BCBA). Understanding these roles is crucial for students and early-career professionals looking to make informed decisions about their futures. These two positions differ significantly in responsibilities, education, and impact. This blog post will break down each role, compare their requirements, and help you find whi